The primary focus of the STA Parent Association is to strengthen our school community by supporting annual events at STA. We achieve this by involving ourselves with activities that connect students, parents and families. In addition, the Parent Association raises funds for the improvement of our school or the enhancement of student extracurricular activities. Through all of these activities, the Parent Association also provides parents with opportunities to volunteer within our school community.
The STA Parent Association meets on the first Thursday of every month (except January). Meetings are held in the Convent (either room 104 or 307) at 9:15am.
Come and learn more about what is happening at STA.
We welcome and encourage all parents to get involved and volunteer at our school.
The chair of the STA Parent Association is
Paola Puelle de La Pica (firstname.lastname@example.org)
Parent Participation Program
The STA Participation Program was developed to assist in fundraising activities or to provide cost saving services for the school in return for a reduction of the Participation fee. Once your child has been admitted to the school, as a member of the STA Community, you are required to participate in various activities of the school, including fundraising. If you are not able to participate in these activities, you will be assessed a penalty fee (CISVA Policy 404.5). There are a limited number of full time participation positions, however, seasonal and part time credits are available throughout the school year. Volunteer credits are managed through our online Parent Participation system which can be accessed by clicking here.
Approximately 60 - 90 hours per year per family is required for full credit. (60 hours for $650 fee/one student or 90 hours for $1,000 fee/2 or more students). There is a maximum of one full credit per family. Participation begins September 1st and ends June 30th. (except for School Outdoor Maintenance which is required throughout the summer and for some coordinator positions).
There are some services that typically do not earn credits, like driving or chaperoning students, baking or cooking, attending parent association meetings or help at certain graduation events.
The Regional Education Committee may update which volunteer activities qualify for credits on an annual basis depending on the needs of the school in the given year.
There are four main areas where participation credits are available:
1. Cafeteria: The cafeteria is operated by an independent caterer in cooperation with the school administration. A paid kitchen manager looks after the day-to-day operations and determines what daily tasks are required by our volunteers. Volunteers must be able to commit to the regular hours, as outlined on the application form. Duties include assisting with food preparation, serving and clean-up. This position operates from September to June on days when the cafeteria is open to students. A lead Cafeteria/Traffic Coordinator provides a schedule for all participants.
2. School Maintenance: (Indoor and outdoor) Maintenance jobs generally involve grounds keeping – grass cutting and weeding. Due to the nature of the work and because the grounds are divided into sections, participation credits are awarded based on the completion of assigned tasks, rather than on an hourly basis. Much of the work is weather dependent, so some assignments need to be completed during the summer months with much less work required in January and February. The lead Maintenance Coordinator provides each participant with a schedule of assigned tasks.
3. Traffic Supervision: Participants monitor and supervise the front and back parking and driveway areas of the school during drop-off and pick-up times. A lead Cafeteria/Traffic Coordinator provides a schedule for all participants.
4. Seasonal / Partial: There are a number of events which take place during the school year where parents can earn Participation credits. Examples include Walk-a-thon, Christmas Craft Fair, semi-annual yard clean-ups and International Night. Full credit is awarded to selected Chairs for some of these events (pending application). The Chair positions require previous experience in the particular event and are awarded at the discretion of the Regional Education Committee and/or the Parent Participation Coordinators. Partial credits can also be earned for these events. Notice of eligible events is through the Parent Participation online system. You must be registered with the online system in order to review new positions available. To register, click here and then click “Register for New Account” and follow the instructions. If you have any difficulty registering, please email the Parent Participation Coordinator at: email@example.com.
Policies Governing the Participation Program:
Full Credit Positions
- Approximately 60 - 90 hours per year per family is required for full credit. (60 hours for $650 fee/one student or 90 hours for $1,000 fee/2 or more students). Full credit positions are primarily cafeteria, traffic supervision and school maintenance, although there may be others as approved by the Regional Education Committee.
- There is a maximum of one full credit per family.
- Full credit positions for the coming year, are assigned by the end of the current school year. Existing volunteers with full credit positions will be given the first opportunity to continue with the position in the following school year. If a full credit position becomes vacant because an existing volunteer is not returning to the position, the vacant position will be posted through the Parent Participation online system (see link above). Parents may apply for the position per the instructions in the online system and applicants will be informed by email once a decision has been made.
- Participation begins September 1st and ends June 30th. (except for School Maintenance and some coordinator positions)
- For full time positions, monthly cheques or bank account draws will not be made by STA for as long as the position is held and volunteers complete their required tasks. There are a limited number of full time participation positions. Only those able to commit the required time should apply for a full credit participation position
Seasonal / Part-time Credit Positions
The number of available hours varies depending on the position.
Part time participants must apply for credits for seasonal/part-time volunteer activities through the online volunteer system. Please click here and you will be directed to the portal. If you are already registered, then just login and go to the “Activities” tab and click “Ad Hoc” and submit an ad-hoc request for the hours you have completed. There are “how-to” videos on the site (click “how-to” at the top of the page) that provide detailed instructions for how to submit an ad-hoc request. If you are not yet registered with the online system please click here and then click “Register for New Account” and follow the instructions. If you have any difficulty registering or applying for credits (after reviewing the “how-to” video), please email the Parent Participation Coordinator at: firstname.lastname@example.org.
- All seasonal hours must be submitted by June 1st.
- If there is a balance of 4 or fewer hours at the end of the school year (June 15th), no credit or refund is given.
For full information regarding Parent Participation Program please email the coordinator at: email@example.com.
We thank you for your time and energy to support our school!
The school’s gift card program is called SchoolBucks. The program sells the shopping cards at face value and the retail store gives a good discount. The school collects the difference. One way to get involved with the SchoolBucks program is to begin buying gift cards on a regular basis. Since 100% of funds generated from this fundraising program go directly to the STA Campus Ministry, we all want to ensure this program works as well as we know it can!
What You Pay Is What You Get.
When you order $100 worth of gift cards you pay $100, and you receive gift cards worth $100 to use for your everyday shopping in the stores you like to shop.
How Does It Work?
The school pre-purchases gift cards in bulk from a variety of retailers at a discounted price. Each merchant’s gift card discount varies between 2% and 10%. Our school community orders these gift cards through the STA SchoolBucks program and pay face value of each of the cards. The school keeps the discount as profit. Between $2 and $10 for every $100 sold.
When you order a $100 Save-On Foods grocery card, you pay $100 by cheque, cash. The school has now earned $6 from your purchase.
The Power of the Purchase
It may not seem like much for a $100 purchase, but think of how much you and your family spends on groceries every week, even every month!
What if you ordered a $100 grocery card each week? The school would earn $24 each month from our regular grocery shopping, and it didn’t cost you one penny extra!
What if all 400 families in our school purchased a $100 grocery card each week?
The school would earn $9,600 each month!
What if all 400 families in our school purchased a $100 grocery card each week for the entire school year?
The school would earn $96,000 in a single year!
And just think, what if you included family, friends and company purchases!
Easier Than You Think
- Fill out the Order Form which comes every two weeks via email. Forms can also be downloaded from the school website, as well as found outside the school office.
- Send the order form, along with your payment, to the school office.
- Standing Orders are also available to save you time and secure you never run out of cards. Your order will be processed automatically and your gift cards will be ready for pick-up each time.
- All orders are available one week later, as long as school is in session.
- All of the SchoolBucks orders can be paid by cash or cheque.
- Orders will be ready approximately one week after the order date outside of the school office between 2:30pm and 3:30pm.
- Students can be authorized to pick-up your cards by completing the Authorization Section on the order form.
- If you cannot pick-up your SchoolBucks on the specified pick-up day, you can collect them after at the school office between 8:00am and 4:00pm on school days.
It may seem like a lot of information, but you have to try it once to fully understand how easy it really is!!
It doesn't have to just always be for products you already use either.
In the past, parents have used the SchoolBucks program to budget their monthly grocery expenses, purchase corporate gifts, donate to local food banks... and more.You tell us what it can be used for. There is no need to change your buying habits, just include SchoolBucks!
By purchasing SchoolBucks gift cards for your everyday purchases you can make a difference in the big picture of our new school. Just imagine if we were all involved?
The STA PA provides support at a number of annual events. Parent volunteers are needed to coordinate and assist at these events.
Grade 12 Parent Meeting (September)
The PA provides refreshments for grade 12 parents at this meeting. It offers the parents an opportunity to socialize with other parents who have a student graduating in the upcoming year.
The PA assists the school with the annual walkathon by organizing parent volunteers who act as crossing guards, walkers on the route and helpers at the school. This is an opportunity for the parents to assist with keeping our students safe and providing lunch to all walkers.
Craft Fair (November)
The PA organizes a pop-up style market, offering a wide range of new, handmade clothing, accessories, home decor, gourmet food, jewelry, children’s items and more.
The PA organizes an annual poinsettia and Christmas wreath sale to generate supplementary funds. The funds are used to enhance student school and extracurricular activities.
Christmas Band Concert (December)
The PA provides refreshments during intermission at the annual band Christmas Concert. It offers parents and families an opportunity to socialize while enjoying some Christmas entertainment.
Christmas Fine Arts Evening (December)
The PA provides refreshments during the annual Fine Arts evening which showcases students’ work in drama and art. It offers parents and families an opportunity to socialize while enjoying visual works created by the students.
Grade 9 Immunizations (January)
The PA assists with organizing and supervising students at the grade 9 immunization clinic.
STA Open House (February)
This evening offers an opportunity to explain the role of the PA to new parents and promote their involvement through PA volunteer positions. The PA provides light refreshments for families attending the STA open house.
Spring Garden Sale (May)
The PA organizes an annual spring plant sale to generate supplementary funds. The funds are used to enhance student school and extracurricular activities.
New Parent/Family Night (May)
The PA provides refreshments for all new families/parents attending this informational evening. It offers the PA an opportunity to welcome new families to our school community.
Spring Fine Arts Evening (June)
The PA provides refreshments during the annual end of year Fine Arts evening which showcases students’ work in drama and art. It offers parents and families with an opportunity to socialize while viewing student art work.
Grad Mass Reception (June)
The Grad Mass Reception takes place after the grade 12 school graduation Mass. The PA provides the funds for the refreshments and decorations for this event. It is organized by two parent coordinators and grade 11 parents are asked to volunteer at this event.
School Bucks Program (Year-Round)
The STA School Bucks Program is run by a PA coordinator and generates funds through gift card sales. The coordinator oversees the organization of the program, and funds generated are directed back to the school.
*Please see the ‘Sponsored Events’ section for a summary of each event*
COORDINATOR POSITIONS (1 coordinator/event – detailed guidelines provided):
Daytime positions (4-6 hours): Evening positions (5-6 hours)
- Grade 12 Parent Meeting
- Christmas Poinsettia Sale
- Christmas Band Concert
- Grade 9 Immunizations
- Christmas Fine Arts Evening
- Spring Garden Sale
- STA Open House
- Grad Mass Reception
- New Parent/Family Night
- School Bucks Program
- Spring Fine Arts Evening
OTHER VOLUNTEER POSITIONS (multiple volunteers/event):
Daytime positions (hours vary):
- Walkathon (4 hours) - Assist as crossing guard/walker or helper at bbq
- Christmas Poinsettia Sale or Spring Garden Sale (2 hours) - Assist with distribution of plants at pick up
- Grade 9 Immunizations (3 hours) - Help supervise students during immunization clinic
- Grad Mass Reception (3 hours) - Assist with set-up, serving & clean-up of reception
Evening positions (3 hours each - assist with serving & clean-up of refreshments at event):
- Grade 12 Parent Meeting
- STA Open House
- Christmas Band Concert
- New Parent/Family Night
- Christmas Fine Arts Evening
- Spring Fine Arts Evening
To volunteer at these events please check the parent participation portal for available positions: https://portal.onvolunteers.com/Login.aspx?s=stta
Contact the Parent Association Chair: Paola Puelle de La Pica (firstname.lastname@example.org)
Parent Participation Credits
Through their support at school events, the STA PA offers parents the opportunity to volunteer thereby creating involvement and support of the school community.
The STA PA is responsible for creating these volunteer positions and tracking parent volunteer hours so that parents can accumulate hours for parent participation credits.
Parent participation credits earn parents a reduction in their monthly participation fees.
6 HOURS = 1 MONTH CREDIT FOR 1 STUDENT = $65
9 HOURS = 1 MONTH CREDIT FOR 2 OR MORE STUDENTS = $100
Hours can be accumulated over more than one month and credit will be awarded to families monthly or after reaching 6 hours (or 9 hours).